Policy & Resources Committee Minutes - 25th January 2010

 

25 January 2010
File Size 11Kb

 

Present:

Cllr. B. Baker, Chairman
Cllr. B. Vincent, Vice Chairman

Cllr. Mrs. J. Hawker
Cllr. Mr. P. Hickman

Cllr. Mr. M. Thorp
Cllr. Mrs. J. Vernon-Jackson
Cllr. Mrs. J. Welker

Also in attendance:

Cllr. P. Cheetham, Cllr. Mrs. M. Humber, Cllr. T. Jearrad, Cllr. N. McGeorge and Cllr. S. Towers.
Mrs Christine Howe, Town Clerk,
Mr. M. Townsend, Finance Manager,
Mrs G. Naish, Committee Clerk
County Cllr. Adrian Evans and 2 members of the public and press.

78. Apologies

Cllr. J. Hawker informed the meeting that she would need to leave early.

79. Declarations of Interest

None received.

80. Town Clerk

A written report was received from Cllr. Mrs. J. Hawker updating Councillors of the position with regard to the appointment of a new Town Clerk.

81. Minutes of previous meeting

RESOLVED: That the Minutes of the meeting held on 7th December, 2009 be approved and were signed as a true record.

82. Matters Arising

Discussed.

83. Public Session

The meeting was then closed and questions were taken from the floor.

The Chairman reopened the meeting at this point.

 

84. Town Clerk’s Report

Councillors received the verbal report from the Town Clerk.

85. Authorisation of payments – November and December 2009

RESOLVED: That the payments schedules for November and December, 2009 as previously circulated be approved.

86. Budgetary Control Report for period April to December 2009

The Finance Manager outlined his report and answered questions from Councillors.

RESOLVED: That the budgetary control report for period April to December 2009, be received and noted.

87. Internal Audit recommendations and progress

The Finance Manager outlined this report and answered questions from Councillors. It was confirmed that co-opted Councillors were able to be signatories on cheques.


RESOLVED: That the internal audit recommendations and progress report be noted.

The Finance Manager left the meeting at 8.30 p.m.

 

88. Lymington Market

88.1. The Town Clerk suggested monthly Town Council Surgeries be held on Saturdays on the market in the High Street to raise the accessibility and profile of the Town Council. It was met with enthusiasm and a rota is to be set up to provide two Councillors per session.
ACTION CE

 

88.2. The Town Clerk informed Council that one Market Superintendent had broken his ankle and would be out of commission for 6-8 weeks.

 

88.3. The appointment of a second reserve Market Superintendent was agreed.

89. Grant Applications

RESOLVED: That a grant of £350 be made to the Hampshire County Youth Band

90. Plant & Machinery

RESOLVED: Councillors ratified the decision by the Amenities Committee to purchase a new mower and a new Sisis Auto-Rotorake scarifier.
ACTION GN

91. Reports from Councillors who have attended external meetings

Cllr. Humber reported on meetings with the Harbour Commissioners Action Group, the New Forest Consultative Committee and the Priestlands Landscape Project.

92. The next meeting of the Policy & Resources Committee will be held on Monday, 8th March 2010

 

The meeting concluded at 9.00 p.m.


Signed

Chairman

 

Date