Policy & Resources Committee Minutes - 8th March 2010
8th March 2010
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Present:
B Baker, J Hawker, P Hickman, M Thorp, J Vernon-Jackson and B Vincent
Also in attendance:
Councillors: P Cheetham, J Clarke, T Jearrad and M Humber
G Naish – Meetings Administrator
93. APOLOGIES
Apologies for absence were received from Cllr Welker.
94. DECLARATIONS OF INTEREST
There were no declarations of interest
95. MINUTES OF PREVIOUS MEETING
RESOLVED: That the Minutes of the meeting held on 25th January 2010 be approved and signed as a correct record.
96. MATTERS ARISING
There were no matters arising
97. PUBLIC SESSION
The meeting was then closed for members of the public to ask questions
The Chairman reopened the meeting at this point.
98. AUTHORISION OF PAYMENTS – JANUARY 2010
RESOLVED: That the payments schedule for January 2010 as circulated be approved and that the payments schedule be signed by Cllr Baker and Cllr Vincent
99. BUDGETARY CONTROL REPORT FOR PERIOD APRIL 2009 – FEBRUARY 2010
The Finance Manager’s budgetary control report was discussed by Members.
RESOLVED: That Members note the Budgetary Control Report for period April 2009 to February 2010
100. BOILER REPLACEMENT FOR 2 WOODSIDE COTTAGES
The report by the Finance Manager on the replacement of the boiler at 2 Woodside Cottages was discussed by Members.
RESOLVED: That the replacement of the boiler and convector radiator at 2 Woodside Cottages at a cost of £2,250 be approved.
101. LYMINGTON MARKET
Members discussed Lymington Market and Cllr Hickman reported that the organiser of a French Market would be meeting with all Councillors on Friday 19th March at 6.00pm in the Town Council Offices.
102. GRANT APPLICATIONS
Members discussed grant applications received from the Hampshire Farming & Wildlife Advisory Group and Lymington Choral Society.
RESOLVED: That a grant of £50 be awarded to the Hampshire Farming & Wildlife Advisory Group. That the Lymington Choral Society’s application be deferred until the new financial year.
103. BANDSTAND
Members discussed the report which had been submitted by the Finance Manager.
RESOLVED: That the fee paid to each band for a 2 hour performance be £150. That if a performance is cancelled as a result of inclement weather then, subject to the cancellation arrangements already in place having been followed, a cancellation fee of £25 will be paid.
104. MEETING DATES
Members discussed the list of meeting dates for 2010 – 2011.
RESOLVED: That the list of meeting dates for 2010 – 2011, with the additional agreed dates for planning in August and December 2010, be approved.
105. OPEN SPACE FUTURE MAINTENANCE PROCEDURES
RESOLVED: That the letter on Open Space Future Maintenance Procedures from Mr David Groom, NFDC, be noted.
106. REPORTS FROM COUNCILLORS WHO HAVE ATTENDED EXTERNAL MEETINGS
Cllr Vernon-Jackson reported on the meeting she had attended in regard to the Parking Survey in the Town.
Cllr Humber reported on the New Forest Consultative Committee and the Harbour Commissioners Advisory Group meetings she had attended.
Cllr Hickman reported on the recent Youth Action Group meeting. Cllr Hickman had also attended a railway meeting in regard to the retirement of the slam door trains and a garden share meeting.
Several Councillors had attended the recent police meeting which had discussed community policing.
Cllr Hickman confirmed he would report on the recent Lymington Recreation Centre Management Committee meetings at the next committee meeting
107. TO CONFIRM THE NEXT MEETING OF THE P&R COMMITTEE WILL BE HELD ON MONDAY 19TH APRIL 2010 AT 7.00PM
The next meeting of the P&R committee will be held on Monday 19th April 2010 at 7.00pm in the Town Council Offices.
PRIVATE SESSION
The following resolution was proposed by Cllr Baker and seconded by Cllr Hickman.
“That, under Section 100(A) (4) of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.”
This was agreed by members
108. FINANCE MANAGER – EXTENSION TO CONTRACT OF EMPLOYMENT
The extension to the Finance Manager’s contract of employment was discussed by Members.
109. TOWN CLERK
Members discussed the appointment of a new Town Clerk.
The meeting concluded at 8.24 pm
Signed
Chairman
Date